Privacy Policy
Last updated 27 June 2026
This policy explains what information Team Calendar collects, how we use it, and the choices you have. It applies to people who use the service through their organisation.
Information we collect
- Account and identity details from your sign-in provider, such as your name, email address, and organisation membership.
- Leave and availability records you create, including dates, leave types, and any notes you add.
- Employee and leave data synchronised from your organisation's Xero account.
- Operational data such as logs and error reports used to keep the service secure and reliable.
How we use information
We use your information to operate Team Calendar: to process leave requests and approvals, synchronise approved leave with Xero, publish availability to the calendar feeds your organisation configures, send notifications you have opted into, and maintain the security and integrity of the service. We do not sell your personal information.
How we share information
Your availability is visible to other members of your organisation in line with the privacy rules your organisation sets, and is published to any calendar feeds it has enabled. We share data with the service providers that run the platform, including our authentication, database, payroll integration, email, and monitoring providers, only as needed to deliver the service. We may also disclose information where required by law.
Data security
We protect data in line with industry practice. Access to your organisation's data is isolated to that organisation, payroll connection tokens are encrypted at rest, and calendar feed links are signed and can be revoked. No system is perfectly secure, so we cannot guarantee absolute security.
Data retention
We keep your information for as long as your organisation uses the service and as needed to meet legal and operational obligations. When an organisation stops using Team Calendar, its data is removed or anonymised within a reasonable period, unless we are required to retain it.
Your choices
You can review and update much of your information within the product, and adjust your notification preferences at any time. For requests to access, correct, or delete personal information held about you, contact your organisation administrator or us at the address below.
Contact
Questions about this policy or your data can be sent to privacy@teamcalendar.online.